DBA Stonewood reserves the right to make reasonable substitutions on any food and beverages associated with banquet service based upon non-performance of suppliers, weather conditions, unavailability of product for any reason, etc. The Catering Department will attempt to contact the event planner in advance of any anticipated shortages or changes.

· All banquet charges are subject to a twenty three percent (23%) service charge plus any federal, state, and local taxes.

· No food items or beverages of any kind may be brought into the banquet/meeting spaces except for gifts or prizes that will remain unopened. All food and beverages must be purchased through the Catering Department at Stonewood except for celebratory cakes/cupcakes from a licensed bakery with prior notice to and consent by Stonewood.

· All Food and Beverages are for consumption on the premises at the assigned function areas and may not be removed by any group or any of its attendees once it has been prepared and served.

· Stonewood strictly enforces the minimum drinking age of 21 with no exceptions when serving alcoholic beverages.

· An initial deposit is required at the time of booking. Deposit amount is determined by each event and meeting space required.

· Final payment for all services is due within forty-eight (48) hours of the event.

· Stonewood assigns all function spaces based upon the guaranteed number of attendees for each specific event and may be subject to change. Final confirmation of function room assignments will be made upon receipt of attendance guarantees which are due at least ten (10) business days prior to the event. You will be charged for your guaranteed number, or the actual number served, whichever is greater.

· Stonewood will provide the event planner in advance with a function sheet(s) detailing the event(s) in question. It is the responsibility of the event planner to review and return to Stonewood a copy bearing an authorized signature indicating approval of said details. If necessary, changes and/or additions should be made no later than fourteen (14) days prior to the function except for the final guarantee.

· Stonewood reserves the right to increase Food and Beverage prices up to sixty (60) days prior to the date of your event. Prices will be confirmed no earlier than ten (10) days prior to your event. If you or your organization is tax exempt, a certificate is required to be on file prior to the start of your event.

· The group agrees to begin and end their event at the scheduled times per the banquet event order. Early access is not guaranteed unless otherwise indicated on the banquet event order. Guaranteed early access may be subject to an additional fee based on availability.

· The event planner agrees to conduct the function in an orderly manner and comply with all applicable laws, regulations, and rules. Any damage to the facilities resulting from any person in attendance or any vendor will be the sole responsibility of the Group. The Group will be billed accordingly for said damages and the responsibility to collect from their vendors or guests.

· Group shall be solely responsible for obtaining all permits and licenses and other permissions that may be required to conduct the activities Group plans to conduct at the facility prior to the event. The group shall provide copies of all such permits, licenses, and permissions to Stonewood prior to the event upon request.

· Stonewood reserves the right to inspect and supervise all private parties, meetings, receptions, weddings, etc. being held on the premises and limit the noise volume in our function for the consideration of others.

· Group shall indemnify, defend, and hold harmless Stonewood, its affiliates, employees, directors and officers, agents and attorneys from and against any losses, damages, claims or expenses or liability, including reasonable attorney fees, asserted by members of the Group or any other person or entity for any claimed or actual property damage or personal injury arising out of the use of the facility by Group or by any vendor or third party who may be upon the premises because of Group activities thereon, except to the extent the same is caused by the negligence of Stonewood Event and Conference Center.

· Stonewood shall not be responsible for lost, stolen, or misplaced items. Group is responsible for vendors and third parties, and the services vendors and third parties provide to the Group. Any damage to Stonewood or its facilities resulting from vendors, or third parties will be the responsibility of the Group. Group will be billed for damages or have the responsibility to collect from vendors or third parties.

· By fire ordinance, no open flame candles are permitted in the facility. Floating candles or candles contained in a glass globe, hurricane or votive are acceptable.

· Any products or materials for upcoming events shall not be delivered more than three (3) days prior to the first date of the event. All materials must include the name of the group and mailed attention to the Catering Department with all shipping charges paid for by the sender. If any major handling is required on the part of Stonewood a handling charge may apply. Any materials left on premises longer than three (3) days post event will be charged a storage fee of $100 per day or may be considered abandoned or disposed of by Stonewood without liability.

· Cancellation of any signed contract must be received in writing. A cancellation charge will apply to any cancelled function space. Cancellation fees include but are not limited to cancellation within 91-365 days 50% of projected Food & Beverage Revenue and/or Room Rental Fee or Set up Fee, within 30-90 days 75% of projected Food & Beverage Revenue and or Room Rental Fee or Set up Fee, or within 30 days 100% of Food & Beverage Revenue and/or Room Rental Fee or Set up Fee. Cancellation of an event with a deposit is non-refundable unless the booking of an event with 365 days thereafter, as agreed upon by Stonewood Event and Conference Center.

· The cancellation of the booking of the event or any services requested after the Final Review Date constitutes evidence of default. Failure to use the meeting rooms reserved as of the Final Date Review, failure to require the number of meals indicated on the Banquet Event Orders submitted by Group and guaranteed by Group five (5) days prior to the event, and failure to make payment when and as due hereunder, and failure to abide by any of the other terms of this Agreement constitute evidence of default.

· All social functions require a non-refundable deposit of $1000.00 to confirm. All social functions are required to be paid in full at least ten (10) business days prior to the function date. Any remaining balance is due at the end of the function and guaranteed by credit card.

· No smoke machines, fog machines or haze machines are allowed in the banquet space and the meeting rooms.

· No Glitter, Confetti, Bubble Machines, or Bubbles are allowed.

· All personal items must be removed from the room the evening of the event unless you have rented the room the following day.

· Event space is rented from 12pm until 12am (midnight) the day of the event. The last call is at 11:45pm.